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+ | This section will cover setting up vendors and where applicable, the items you purchase from them for your company' | ||
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+ | ===== Purchasing Cycle ===== | ||
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+ | The general purchasing cycle in Control consists of the following documents: | ||
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+ | {{:: | ||
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+ | and the following steps: | ||
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+ | {{:: | ||
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+ | Each of these steps is covered in detail in the following sections. | ||
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+ | ===== Setting Up Vendors ===== | ||
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+ | To add new Vendor, choose Vendors > New > New Vendor. The Vendor New Company screen will appear, and you can fill in all of their information. Please note, for Vendors, you can save a Vendor company record with only the company name; this enables you to quickly add Vendors without having to fill in their contact information immediately. You can always come back later to fill in phone numbers, addresses, and other information. | ||
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+ | When filling in Vendor company information, | ||
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+ | Next we have the Vendor tab; you will need to make sure that Vendor is checked at the top of the screen for this tab to appear. This is where you will enter the payment terms, default shipping method (if applicable), | ||
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+ | Finally, there is a User Defined Fields tab. The UDF's are company specific; your company' | ||
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+ | ===== Parts and Inventory ===== | ||
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+ | To setup parts ordered from a vendor, open the Vendor record you want to work with and click on the Vendor tab. You will see a section called Parts; this is where you can add parts purchased from this vendor. Click the Add button, and a window will popup with the parts that have been setup by your company (please see Chapter 4 in the Control Pricing Manual for help with setting up parts for your company). When you have finished adding the parts you will be purchasing from this vendor, click OK. A new section will appear on the right side of the screen where you can fill in more information about the selected part, such as Part No or SKU, Bar Code, Cost, and Package Size. The Vendor Part Name will auto-fill from the part you have selected in the Parts list. | ||
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+ | At the bottom right of the screen, below the additional part information, | ||
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+ | ===== Reports About Parts and Inventory ===== | ||
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+ | ==== Inventory Tracking Report ==== | ||
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+ | This will show a listing of parts and inventory. | ||
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+ | {{:: | ||
+ | * Heading - Company information, | ||
+ | * Report Name - Name of the report currently being viewed | ||
+ | * Date Printed - When the report was printed | ||
+ | * Part - Name of the part | ||
+ | * Units - How the part is counted, i.e., each | ||
+ | * Value Based on Unit Cost of X - Value assigned to each unit of the part | ||
+ | * On-Hand - Number of units of the part you have on-hand | ||
+ | * Reserved - Number of units reserved for orders | ||
+ | * Available - Number of total units available, On-Hand and Reserved | ||
+ | * On Order - Number of units on order (if applicable) | ||
+ | * Expected - Number of units expected | ||
+ | * Actual On-Hand - Number of units on-hand | ||
+ | * Actual On Order - Number of units on order | ||
+ | * Grand Totals - Totals for all of the following fields; On-Hand, Reserved, Available, On-Order, and Expected | ||
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