No business software would be complete without exceptional capability to track your incoming payments. Cyrious integrates your Accounts Receivable with your banking system, your inventory, and your order completion.
The point-and-click interface makes it easy for your employees to post payments to the system. Activity Manager records each payment an employee posts, providing managers easy access to records should disputes arise.
Payment Entry Screen
Company
Before any payment entries can be made, the Company must be selected.
This can be done by entering the Company Name manually or by selecting the Explorer button and nominating the required Company.
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Payment Options
Payment options selection buttons provide quick access to all of the types of payments available in Cyrious Control. Select the appropriate button and the options available for that payment type will appear in the lower half of the payment entry screen.
Order Details
The Order Details for the selected Customer appear in the window directly below the Payment Options.
When the Invoice Number is selected, the Amount (in blue) is automatically filled in.
The Status or Disposition may be changed at this point – select the ellipsis button and then the Station or Status you want to change the order to.
When payment entry for that client has been entered and updated, you can then select the next Company and repeat the process.
Cash
Check (Cheque)
Trade Barter
American Express
Discover
MasterCard
Visa
 | Company | Expands with a few options for viewing the company and displaying reports pertinent to the company. | |||
| Total Amount Due | Displays the total amount due for payment from that company. | ||||
| AR Total | Displays the total amount of money received from that company. | ||||
| Company Credit | Displays the amount of credit available to the company. | ||||
| Order No. | Enter a specific order number. If you do not know it, you can click on the magnifying glass to search for the order in Explorer. | ||||
| Primary Contact | This option is available after you have entered a company name. Enter the contact name to which you are billing time. You have the option of using the selection list to search for it. | ||||
| Billing Contact | This option is available after you have entered a company name. Enter the contact name to which you are billing time. You have the option of using the selection list to search for it. | ||||
 | Cash | Select if you are accepting a cash payment. | |||
 | Check | Select if you are accepting payment by check. The window will prompt you to enter in a check number. | |||
 | Trade Barter | Select if you are accepting trade barter. The window will prompt you to enter details. | |||
| American Express | Select if you are accepting payment via American Express. The window will prompt you to enter credit card information. | |||
| Discover | Select if you are accepting payment via Discover card. The window will prompt you to enter credit card information. | |||
 | MasterCard | Select if you are accepting payment via MasterCard. The window will prompt you to enter credit card information. | |||
 | Visa | Select if you are accepting payment via Visa. The window will prompt you to enter credit card information. | |||
 | Other payment options, such as eCheck, are available from Cyrious. Please contact us if you would like additional information. | ||||
| Amount Tendered | The amount the customer is paying. | ||||
| Order Payment Amount | The total amount for the order | ||||
| Overpayment to Credit | Additional money a customer is paying. Some customers may prefer to pay $100.00 instead of $97.42, and then the overpayment will go to their credit account. | ||||
| Amount Difference | If the amount appears in red, the customer is not paying the entire bill. If the amount is not a zero amount, Cyrious will not allow you to process the payment. | ||||
| Contact | This option is available after you have entered a company name. Enter the contact name to which you are billing time. You have the option of using the selection list to search for it. | ||||
| Update Payment Information | Click this button to update the customer's financial record with the payment information you have entered in this box. | ||||
| Notes | Other specific information about the sub group. These notes are visible only to persons authorized to access the Employee Setup. | ||||
Special Actions Toolbar Functions
Close – Closes an unedited screen.
EFFECTIVE USE
Process Payments Efficiently
If you have a fast-paced business, it is a good idea to integrate at least one swiping machine with Cyrious. When you choose to apply a credit card payment, you can then swipe the card, rather than having to type numbers in.
You can also access the payment screen when you have an order window open, or by selecting the Post Payment option when right clicking on the order from the order grid in Explorer.
eChecks
Processing eChecks (electronic checks) is available with the purchase of standalone software. For more information, contact http://www.CyriousSoftware.com.